Terms of Service

1. Definitions

• "Service" refers to the MiniMinds mobile application and web platform.
• "User," "You," "Your" refers to the individual accessing or using the Service.
• "We," "Us," "Our" refers to MiniMinds and its operators.
• "Account" refers to the unique account created for You to access our Service.
• "Content" refers to text, images, photos, videos, or other materials uploaded to the Service.
• "Daycare Center" refers to the childcare facility using MiniMinds to manage operations.
• "Parent" refers to a parent or legal guardian of a child enrolled in a Daycare Center.
• "Teacher/Educator" refers to staff members of a Daycare Center.
• "Administrator" refers to the manager or owner of a Daycare Center account.

2. Eligibility

2.1 Age Requirements

You must be at least 18 years old to create an account and use our Service. By creating an account, you represent and warrant that you are at least 18 years of age.

2.2 Authority

If you are using the Service on behalf of a Daycare Center or organization, you represent that you have the authority to bind that organization to these Terms.

2.3 Parental Responsibility

Parents using the Service to access information about their children must be the legal parent or guardian of the child. You agree to provide accurate information about your relationship to any children associated with your account.

3. User Accounts

3.1 Account Creation

To use certain features of the Service, you must create an account. You agree to:

• Provide accurate, current, and complete information
• Maintain and update your information to keep it accurate
• Maintain the security of your password
• Not share your account credentials with others
• Notify us immediately of any unauthorized use

3.2 Account Types

Our Service offers different account types with varying permissions:

• Administrator: Full access to manage the Daycare Center, users, and settings
• Teacher/Educator: Access to manage children, activities, and attendance
• Parent: Access to view their children's information and communicate with the Daycare

3.3 Account Responsibility

You are responsible for all activities that occur under your account. We are not liable for any loss or damage arising from your failure to protect your account credentials.

3.4 Account Termination

You may delete your account at any time through the Settings menu or by contacting us. Upon deletion, all your personal data will be permanently removed in accordance with our Privacy Policy.

4. Description of Services

MiniMinds provides a daycare management platform that includes:

• Attendance Management: Check-in/check-out tracking with QR codes and geolocation
• Daily Activities: Recording and sharing children's daily activities
• Photo Gallery: Secure photo sharing of daycare activities
• Messaging: Communication between parents and teachers
• Fee Management: Tracking and processing of daycare fees
• Event Management: Creating and managing daycare events
• Notifications: Real-time updates about children's activities
• Reports: Generating activity and attendance reports

4.1 Service Availability

We strive to maintain Service availability but do not guarantee uninterrupted access. The Service may be temporarily unavailable due to maintenance, updates, or circumstances beyond our control.

4.2 Service Modifications

We reserve the right to modify, suspend, or discontinue any part of the Service at any time. We will provide reasonable notice when possible for significant changes.

5. Acceptable Use

5.1 Permitted Uses

You may use the Service only for lawful purposes related to daycare management and parent-teacher communication.

5.2 Prohibited Activities

You agree NOT to:

• Use the Service for any illegal purpose
• Upload content that is harmful, threatening, abusive, or offensive
• Impersonate another person or misrepresent your identity
• Upload viruses, malware, or other harmful code
• Attempt to gain unauthorized access to other accounts or systems
• Interfere with or disrupt the Service or servers
• Collect user information without consent
• Use automated systems (bots, scrapers) without permission
• Share login credentials or allow others to access your account
• Upload inappropriate content involving children
• Use the Service to harass, bully, or harm others
• Violate any applicable laws or regulations

6. User Content

6.1 Ownership

You retain ownership of all Content you upload to the Service. By uploading Content, you grant us a limited license to store, display, and process that Content solely for the purpose of providing the Service.

6.2 Content Responsibility

You are solely responsible for all Content you upload. You represent and warrant that:

• You have the right to upload and share the Content
• The Content does not violate any third-party rights
• The Content complies with all applicable laws
• You have obtained necessary consents for any photos of children

6.3 Content Removal

We reserve the right to remove any Content that violates these Terms or is otherwise objectionable, without prior notice.

6.4 Photos of Children

Photos of children uploaded to the Service are:

• Stored securely and not publicly accessible
• Only visible to authorized users (parents, teachers, administrators)
• Never used for marketing or advertising purposes
• Deleted upon account termination or request

7. Payments and Fees

7.1 Daycare Fee Payments

Parents may use the Service to pay daycare fees. All payments are processed through Stripe, a third-party payment processor. By making a payment, you agree to Stripe's terms of service.

7.2 Payment Information

We do not store your credit card information. All payment data is securely handled by Stripe in accordance with PCI-DSS standards.

7.3 Refunds

Refund policies for daycare fees are determined by each individual Daycare Center. Please contact your Daycare Center directly regarding refund requests.

7.4 Payment Disputes

If you have a dispute regarding a payment, please first contact the Daycare Center. For issues with payment processing, you may contact Stripe directly.

8. Intellectual Property

8.1 Our Intellectual Property

The Service, including its original content (excluding User Content), features, and functionality, is owned by MiniMinds and protected by copyright, trademark, and other intellectual property laws.

8.2 License to Use

We grant you a limited, non-exclusive, non-transferable license to access and use the Service for its intended purpose. This license does not include:

• Modifying or copying the Service
• Using the Service for commercial purposes outside its intended use
• Attempting to reverse engineer or extract source code
• Removing any copyright or proprietary notices

8.3 Trademarks

"MiniMinds" and associated logos are trademarks of MiniMinds. You may not use these marks without our prior written permission.

9. Privacy

Your privacy is important to us. Our collection and use of personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference.

Key privacy commitments:

• We comply with COPPA for children's data
• We do not sell personal information
• We use industry-standard security measures
• You can request deletion of your data at any time

10. Termination

10.1 Termination by You

You may terminate your account at any time by using the delete account feature in Settings or by contacting us.

10.2 Termination by Us

We may suspend or terminate your account immediately, without prior notice, if:

• You violate these Terms of Service
• You engage in fraudulent or illegal activity
• Your use poses a security risk
• Required by law or legal process

10.3 Effect of Termination

Upon termination:

• Your right to access the Service ceases immediately
• Your data will be deleted in accordance with our Privacy Policy
• Provisions that should survive termination will remain in effect

11. Disclaimers

We disclaim all warranties, including but not limited to:

• Merchantability and fitness for a particular purpose
• Uninterrupted or error-free operation
• Accuracy or completeness of information
• Security of data transmission

We do not warrant that:

• The Service will meet your specific requirements
• The Service will be available at all times
• Results obtained from the Service will be accurate
• Any errors will be corrected

12. Limitation of Liability

This includes, but is not limited to, damages for:

• Loss of profits, data, or goodwill
• Service interruption or computer damage
• Cost of substitute services
• Personal injury or property damage

In no event shall our total liability exceed the amount you paid to us in the twelve (12) months preceding the claim, or $100, whichever is greater.

Some jurisdictions do not allow limitation of liability, so these limitations may not apply to you.

13. Indemnification

You agree to defend, indemnify, and hold harmless MiniMinds and its officers, directors, employees, and agents from any claims, damages, losses, or expenses (including reasonable attorney fees) arising from:

• Your use of the Service
• Your violation of these Terms
• Your violation of any third-party rights
• Content you upload to the Service

14. Changes to Terms

We reserve the right to modify these Terms at any time. When we make changes:

• We will update the "Last Updated" date
• We will notify users through the app for material changes
• Continued use after changes constitutes acceptance

If you do not agree to the modified Terms, you should discontinue use of the Service.

15. Governing Law

15.1 Applicable Law

These Terms shall be governed by and construed in accordance with applicable laws, without regard to conflict of law principles.

15.2 Dispute Resolution

Any disputes arising from these Terms or your use of the Service shall first be attempted to be resolved through good-faith negotiation. If negotiation fails, disputes may be resolved through binding arbitration or in courts of competent jurisdiction.

15.3 Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions will continue in full force and effect.

15.4 Waiver

Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights.

16. Contact Information

If you have any questions about these Terms of Service, please contact us:

• Email: support@miniminds.com
• Website: https://app-miniminds.com

For urgent matters regarding child safety or abuse, please contact local authorities immediately.